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- [Instructor] In this
movie, I'll show you how

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you can automatically
arrange your artboards

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into regular rows and columns,

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using the "Rearrange All" command.

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And that's going to allow us to take

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that same, disorganized mess,

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and, turn it into this work
of perfection right here.

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Alright, so, couple ways to approach this.

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One way is to select the artboard tool,

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which you can get by pressing "shift-O,"

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and then, notice up here
in the control panel,

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we've got this button, "Rearrange All."

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And just as the word "all" implies,

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it is going to rearrange
every single artboard

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regardless of whether
it's selected or not.

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So the fact that Artboard
0 happens to be selected

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doesn't make any difference at all.

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Alright, so I'll just
click on "Rearrange All,"

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in order to bring up this
dialogue box right here.

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And, I'm going to start by
setting Layout to "grid by row,"

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and that way, Artboards 1, 2, and 3

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will be on the same row, and so forth.

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Now I need to determine how many columns,

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and basically, if we want
everything to work out properly,

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we need to know how many artboards

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we have in the first place.

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Which is 10, and I'm going
to divide those artboards

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by two rows, and that's going to

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give us a total of five columns.

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So I just enter "10 / 2," in order

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to make that math work out.

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Alright, now I'll change the
spacing value to 120 points,

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which I just happen to
know works out beautifully.

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You definitely want this
check box to be turned on,

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"Move Artwork with Artboard," otherwise

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you'll move the artboards, but

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the numbers will stay where they are.

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After which point, if I click "Okay,"

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you can see that everything
works out beautifully.

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And now I'll press the "Escape" key,

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in order to exit that
artboard editing mode.

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Alright, let's switch to more
of a real-world document,

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this guy right here, which is a slideshow

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from my course, "Learning
the Adobe Pen Tool,"

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which is also available here
at lynda.com/LinkedInLearning.

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Now we are actually seeing
an artboard in this case,

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we're just not seeing its boundaries.

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Which makes for a great slideshow,

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because it means I can switch
from one slide to another,

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by pressing shift-page down,
as you see my doing here,

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and you really can't tell
where one artboard begins

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and another one ends.

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However, when you're editing a document,

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you usually want to see the artboard,

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and so you can make it come back

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by going to the View menu, and choosing

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the "Show Artboards" command.

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And incidentally, if you're
creating a slideshow,

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and you want those artboards to disappear,

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all you have to do is
return to the View menu,

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and choose that same command,

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which now reads "Hide Artboards."

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But in any event, I want
to see my artboards.

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Now notice that I'm currently looking at

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the fourth artboard, and you can see

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that's the case down here in bottom-left

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corner of the document window.

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But if I were to click on
this down-pointing arrowhead,

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which allows me to scroll
through a list of my artboards,

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at the very end here,
we have Artboard 100.

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And that's because, that used to be

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the maximum number of artboards

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you could pack inside of a document;

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nowadays you can have as
many as 1,000 artboards.

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And to see all of those artboards,

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I'll go up to the View menu
and choose "Fit All in Window,"

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and that will zoom us out til

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we can see all of the artboards.

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And we can actually zoom
out even farther by going

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to the View menu, and choosing
the "Zoom Out" command,

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and the reason I'm doing this,

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is I want you to see this distinction

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between the dark gray pace board,

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and the light gray nether region.

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So the idea here, is that
this dark gray region

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is as big as a document gets:

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this is the entire universe, where

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an Illustrator document is concerned,

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so you can create artboards
anywhere you like,

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you can pack 'em in to
this dark gray area.

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But they cannot exceed the pace bar

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into this light gray nether region.

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So, that's just something to bear in mind.

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Alright, now, notice that I've just put

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these artboards where they fit.

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And as you might imagine,
while I was creating

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this slideshow, I really
didn't know how many artboards

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I was going to need, and I just
kept needing more and more.

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And so I just put 'em in locations

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that seemed logical at the time.

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The artboards also have
fairly random names,

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and to show you what I mean,
I'll go to the Window menu,

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and choose the Artboards command

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to bring up the artboards panel,

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and I'll go ahead and make it taller,

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as well, so that you can see,

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we have a bunch of artboards
that start with Artboard 1,

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followed by letters all the way down to

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a bunch that start with Artboard
10, followed by letters.

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And if I were to scroll up the list here,

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you can see that I have a
bunch that start with 7,

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that follow the bunch that start with 8.

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So, it really doesn't matter
what your artboards are named.

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Notice if I scroll up
here, I even have one

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that's called "Steve,"
and that just demonstrates

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that you can call artboards
anything you like.

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It's the order of the
artboards that really matters,

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and that's because the
order's what's going to matter

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when you press "shift-page
down," for example,

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to advance from one artboard to the next.

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Alright, but what I want to do

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is take all these artboards
and organize them,

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and you can do that,
without first selecting

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the Artboard tool, by clicking
on the Flyout Menu icon

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in the top-right corner
of the artboards panel,

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and choosing, "Rearrange All Artboards."

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Or, you also have this icon that's located

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down here in the bottom-left
corner of the artboards panel,

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and if you click on it, you'll bring up

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that same dialogue box
we saw a moment ago.

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Alright, this time I'm looking to take

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100 artboards, and divide
them by 10 columns,

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so I'll enter "100 / 10," and of course

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if I press the tab key,
that gives me 10 columns.

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So, 10 rows and 10 columns in all.

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And, notice that my artboards
are currently arranged

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in columns, I want to keep it that way,

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so I'm going to select
the second Layout option,

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"Grid by column," and, I'll go ahead

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and leave spacing set to
120, and click "Okay."

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And that is going to
automatically rearrange

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every single one of my
artboards, as you're seeing here.

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Now, the problem is this guy.

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Notice this sixth artboard
down, in the first column,

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which necessarily corresponds
to the sixth artboard listed

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here inside the artboards panel,

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which in my case is called "Artboard 1C,"

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and so, I'll just go
ahead and double-click

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on an empty portion of that
artboard, to zoom in on it,

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and then I'll scroll down using

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the scroll wheel on my mouse,

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at which point you can see
this old-school toolbox

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from Illustrator 88, as it turns out,

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happens to overlap from
Artboard 6 onto Artboard 7.

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Which, obviously, is not what I want.

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And so, I'll undo that last rearrangement,

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just by pressing "control-Z,"
or "command-Z" on a Mac,

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that's all it takes, and then I'll go up

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to the View menu, and
choose "Fit All in Window,"

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so that I can see all of
my artboards once again.

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I'll drop down to the bottom-left corner

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of the artboards panel, and click on

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"Rearrange All Artboards,"
and this time I'll take

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the spacing value up to,
let's say 300 points.

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Now, incidentally, if you
take the value too high,

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let's say you take it up to 1,000 points,

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you're going to get this little warning,

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that tells you you need
to adjust your settings

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to make all the artboards fit inside

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of the dark gray pace board.

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And notice the "Okay"
button just disappears.

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You just cannot apply this
large of a spacing value.

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So, I'm just going to go
ahead and take it down to 300,

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at which point the warning goes away,

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and I can once again click "Okay,"

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which goes ahead and
creates this effect, here.

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And that is how you automatically
arrange your artboards

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into regular rows and columns, using

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the "Rearrange All" command,
here inside Illustrator.