- [Instructor] In this movie, I'll show you how
you can automatically arrange your artboards
into regular rows and columns,
using the "Rearrange All" command.
And that's going to allow us to take
that same, disorganized mess,
and, turn it into this work of perfection right here.
Alright, so, couple ways to approach this.
One way is to select the artboard tool,
which you can get by pressing "shift-O,"
and then, notice up here in the control panel,
we've got this button, "Rearrange All."
And just as the word "all" implies,
it is going to rearrange every single artboard
regardless of whether it's selected or not.
So the fact that Artboard 0 happens to be selected
doesn't make any difference at all.
Alright, so I'll just click on "Rearrange All,"
in order to bring up this dialogue box right here.
And, I'm going to start by setting Layout to "grid by row,"
and that way, Artboards 1, 2, and 3
will be on the same row, and so forth.
Now I need to determine how many columns,
and basically, if we want everything to work out properly,
we need to know how many artboards
we have in the first place.
Which is 10, and I'm going to divide those artboards
by two rows, and that's going to
give us a total of five columns.
So I just enter "10 / 2," in order
to make that math work out.
Alright, now I'll change the spacing value to 120 points,
which I just happen to know works out beautifully.
You definitely want this check box to be turned on,
"Move Artwork with Artboard," otherwise
you'll move the artboards, but
the numbers will stay where they are.
After which point, if I click "Okay,"
you can see that everything works out beautifully.
And now I'll press the "Escape" key,
in order to exit that artboard editing mode.
Alright, let's switch to more of a real-world document,
this guy right here, which is a slideshow
from my course, "Learning the Adobe Pen Tool,"
which is also available here at lynda.com/LinkedInLearning.
Now we are actually seeing an artboard in this case,
we're just not seeing its boundaries.
Which makes for a great slideshow,
because it means I can switch from one slide to another,
by pressing shift-page down, as you see my doing here,
and you really can't tell where one artboard begins
and another one ends.
However, when you're editing a document,
you usually want to see the artboard,
and so you can make it come back
by going to the View menu, and choosing
the "Show Artboards" command.
And incidentally, if you're creating a slideshow,
and you want those artboards to disappear,
all you have to do is return to the View menu,
and choose that same command,
which now reads "Hide Artboards."
But in any event, I want to see my artboards.
Now notice that I'm currently looking at
the fourth artboard, and you can see
that's the case down here in bottom-left
corner of the document window.
But if I were to click on this down-pointing arrowhead,
which allows me to scroll through a list of my artboards,
at the very end here, we have Artboard 100.
And that's because, that used to be
the maximum number of artboards
you could pack inside of a document;
nowadays you can have as many as 1,000 artboards.
And to see all of those artboards,
I'll go up to the View menu and choose "Fit All in Window,"
and that will zoom us out til
we can see all of the artboards.
And we can actually zoom out even farther by going
to the View menu, and choosing the "Zoom Out" command,
and the reason I'm doing this,
is I want you to see this distinction
between the dark gray pace board,
and the light gray nether region.
So the idea here, is that this dark gray region
is as big as a document gets:
this is the entire universe, where
an Illustrator document is concerned,
so you can create artboards anywhere you like,
you can pack 'em in to this dark gray area.
But they cannot exceed the pace bar
into this light gray nether region.
So, that's just something to bear in mind.
Alright, now, notice that I've just put
these artboards where they fit.
And as you might imagine, while I was creating
this slideshow, I really didn't know how many artboards
I was going to need, and I just kept needing more and more.
And so I just put 'em in locations
that seemed logical at the time.
The artboards also have fairly random names,
and to show you what I mean, I'll go to the Window menu,
and choose the Artboards command
to bring up the artboards panel,
and I'll go ahead and make it taller,
as well, so that you can see,
we have a bunch of artboards that start with Artboard 1,
followed by letters all the way down to
a bunch that start with Artboard 10, followed by letters.
And if I were to scroll up the list here,
you can see that I have a bunch that start with 7,
that follow the bunch that start with 8.
So, it really doesn't matter what your artboards are named.
Notice if I scroll up here, I even have one
that's called "Steve," and that just demonstrates
that you can call artboards anything you like.
It's the order of the artboards that really matters,
and that's because the order's what's going to matter
when you press "shift-page down," for example,
to advance from one artboard to the next.
Alright, but what I want to do
is take all these artboards and organize them,
and you can do that, without first selecting
the Artboard tool, by clicking on the Flyout Menu icon
in the top-right corner of the artboards panel,
and choosing, "Rearrange All Artboards."
Or, you also have this icon that's located
down here in the bottom-left corner of the artboards panel,
and if you click on it, you'll bring up
that same dialogue box we saw a moment ago.
Alright, this time I'm looking to take
100 artboards, and divide them by 10 columns,
so I'll enter "100 / 10," and of course
if I press the tab key, that gives me 10 columns.
So, 10 rows and 10 columns in all.
And, notice that my artboards are currently arranged
in columns, I want to keep it that way,
so I'm going to select the second Layout option,
"Grid by column," and, I'll go ahead
and leave spacing set to 120, and click "Okay."
And that is going to automatically rearrange
every single one of my artboards, as you're seeing here.
Now, the problem is this guy.
Notice this sixth artboard down, in the first column,
which necessarily corresponds to the sixth artboard listed
here inside the artboards panel,
which in my case is called "Artboard 1C,"
and so, I'll just go ahead and double-click
on an empty portion of that artboard, to zoom in on it,
and then I'll scroll down using
the scroll wheel on my mouse,
at which point you can see this old-school toolbox
from Illustrator 88, as it turns out,
happens to overlap from Artboard 6 onto Artboard 7.
Which, obviously, is not what I want.
And so, I'll undo that last rearrangement,
just by pressing "control-Z," or "command-Z" on a Mac,
that's all it takes, and then I'll go up
to the View menu, and choose "Fit All in Window,"
so that I can see all of my artboards once again.
I'll drop down to the bottom-left corner
of the artboards panel, and click on
"Rearrange All Artboards," and this time I'll take
the spacing value up to, let's say 300 points.
Now, incidentally, if you take the value too high,
let's say you take it up to 1,000 points,
you're going to get this little warning,
that tells you you need to adjust your settings
to make all the artboards fit inside
of the dark gray pace board.
And notice the "Okay" button just disappears.
You just cannot apply this large of a spacing value.
So, I'm just going to go ahead and take it down to 300,
at which point the warning goes away,
and I can once again click "Okay,"
which goes ahead and creates this effect, here.
And that is how you automatically arrange your artboards
into regular rows and columns, using
the "Rearrange All" command, here inside Illustrator.