[Instructor] In this lesson, you're going to learn how
to configure mobile email on a mobile device.
For this example, I'm going to be using an iPad,
but the process is exactly the same on an iPhone.
If you're an Android user on either a smartphone or tablet,
it is going to be a very similar process,
and we're not necessarily focused on the process
on this specific device as much as we are the type
of information you're going to need to use
when configuring email on one of these mobile devices.
For example, on exam day, if CompTIA wanted to ask you
to perform a simulation or PBQ, performance-based question,
centered around how to configure email on a mobile device,
such as a smartphone or tablet, they're going to give you
something that looks very similar to this,
but it won't be identical to an iPad,
iPhone or Android device.
Instead, it'll be a generic version
that works across all operating systems,
and they're really going to be focused
on the configuration settings themself and not how to get
to that particular menu option using the system.
So for our example here, I have a brand new iPad,
and I'm just going to click on the Mail icon.
When you launch Mail the first time,
it's going to say Welcome to Mail,
and it's going to give you options
of how you can set up your email.
If you use one of these providers such as iCloud,
Microsoft Exchange, Google, Yahoo Aol or outlook.com,
it will automatically detect those settings for you
by simply entering in your email address.
For example, if I click on google.com, I have
a test email account that I'm going to use.
I'm going to hit Continue here,
and it's going to ask for me to log to that Gmail account.
That test account I have is called titancipher@gmail.com,
and if I go ahead and hit Return,
it will ask me to enter my password.
So I'll go ahead and type that in, and then hit Go,
and once you do it, it will say,
do you want to save this password?
Yes or no or Never for This Website.
To make my life easy, I'm going to say, yes,
go ahead and save that password
because this is my personal device,
then it says, here's the information that Google wants
to be able to access and share with iOS.
iOS being our iPad here.
They want the ability to read and compose
and send and delete email from Gmail.
This will be happening over an IMAP connection.
Second, they can see edit, download
and permanently delete your contacts
because Gmail also has a contact component
or an address book component,
and the third area is concerning our calendar
because again, Gmail comes with a calendar component.
If you trust iOS. In this case I do.
I'm going to hit Allow, and it's going to go ahead
and do the configurations for me.
At this point, you can see it already understands
that I have mail, contacts and calendars enabled,
shown by that green toggle switch,
and notes are currently turned off.
If I'm okay with this, I'll just hit Save
and at this point, the account has been added.
You can see just how easy it is
to set up email when you're using one
of those modern providers that has
the auto-configuration inside of a mobile device
but on test day, they're likely not going to make it
that easy for you, and instead you're going to have
to manually configure these things.
So to do that, we're going to go into our settings.
We're going to scroll down to Mail, click on Mail
and from Mail, we're going to be able to see Accounts.
Click on Accounts, and here you can see
we already have Gmail that's been added,
and if we want to look at the settings that Gmail used,
we click on the account name itself,
and you can see here the name is Titan Cipher,
The email was titancipher@gmail.com.
It's using the description of Gmail.
My outgoing mail server is Gmail's SMTP server,
which I could configure by clicking on that
and adding a different server, or I can go in here
and look at the advanced settings and under Advanced,
we can see some things such as where are my drafts,
my trash and my archive going to be stored
as well as any archived or deleted mailboxes,
and then my incoming settings are using encryption
using SSL or TLS over port 993,
and I am using IMAP for that server.
All right, let's go back, and we'll hit Cancel,
and we'll go back one more time,
and now let's go ahead and add a new email account doing it
the hard way by providing all of the data
that we're going to need to configure.
If you get a question on configuring email come test day,
this is more likely what you're going to see.
So we'll click on Add Account.
We'll click on Other, and then we'll do Add Mail Account.
Now, from here, this is where we're going to set up all
of the details for our particular server.
So I'm going to set this up with my name, Jason Dion,
my email, jason@diontraining.com,
then you need to enter your password,
and then you'll give it a description.
In this case, I'm just going to call it Diontraining,
and then hit Next.
On the next screen, you're going to set up
whether you want IMAP or POP3 as your email server.
If You're using multiple devices,
you're Going to want to use IMAP,
but if you have a single device,
and you want to download the emails only
to one device, like a laptop, a desktop,
or this smartphone or tablet, you can use POP3.
In my case, I have multiple devices,
including smartphones tablets, laptops, and desktops.
So I'm going to keep using IMAP
because that allows me to synchronize the status
of all these emails cross all devices.
Going in here, we'll go down to the host name,
and here we have to put the email server's host name
and in my case, that would be mail.diontraining.com,
and then we're going to go to my username.
Most of the time, your username is either going to be
the part in front of the at sign
or your entire email address,
depending on how your company does its configurations,
and then you'll have the password.
Next, you'll have your outbound mail.
This may be something like mail.diontraining.com
or smtp.diontraining.com or whatever it is
that your company uses.
In my case, we're going to use smtp.diontraining.com,
and then we're going to have an optional username and password.
Now, this is optional because not all SMTP servers
require you to authenticate before sending emails.
These days, it is considered a best practice
for all SMTP to require a user name and password prior
to accepting and sending mail on the behalf of a user,
but not all servers do that.
So if yours does, you'll put in your information,
such as jason@diontraining.com and my password.
Okay, now that we've done that, we will scroll down
and hide our keyboard, and you can see all of my settings.
I the name, the email, the description
that I'm going to identify this account at inside
of my mail program as well as my incoming
and outgoing servers, and then you'll click on Next.
At this point, it will do a verification.
It will reach out to those servers to verify
that your information is correct, and if it was,
it will give you a success message, and you'll be able
to start sending and receiving emails
through your email client.
All right, now that we're done with setting up email,
I want to show you a couple of other things while we have
this iPad out that are important for you
to understand and look for.
The first thing we're going to do is look
at your network settings on a particular device,
such as an iPad or iPhone.
Again, it's a little bit different on an Android device,
but the concept is still the same.
The first thing you'll do is click on the Settings button
and from the Settings button, we're going to click on Wi-Fi.
Under Wi-Fi, you can see all the wireless networks
that are near me as well as the one
that I'm currently connected to, which is DionTraining.
If I want to get information about my device
and what IP address it's using, I can click
on the I button next to the Wi-Fi icon,
and it will bring up the details page.
Here you can see that I'm set to auto-join
the network anytime I'm close to my office
and then under Wi-Fi Address, you see this MAC address.
This is the MAC address
for the Wi-Fi card built into my iPad.
In this case, it starts with 98 and ends with C6.
This is a unique identifier,
and only my iPad has this unique identifier.
When operating at the data link layer,
this is the MAC address that other devices
are going to use to reference my iPad.
As we go down a little bit further,
this shows that I'm configuring my IP address automatically,
which means I'm using DHCP.
I've pulled a DHCP address of one 192.168.1.131,
which is how I'm identifying myself on the network,
and then I have a subnet mask of 255.255.255.0.
Finally, my router is 192.168.1.1
and serves as my connection from my internal network
into the external internet using that router as the gateway.
Going down a little bit further, you'll also see
that I have DNS configured, and it's set to automatic.
If I wanted to change the way my DNS was configured,
I could simply click on it and then change it
to Manual and set the DNS service that I want.
Right now it's currently set to use my wireless access point
or small-office home-office router as our DNS server,
and if I don't want that, I can just delete it
by hitting the Minus button and clicking Delete
and then clicking Add Server to add the one I want.
In my case, I'm going to use Google of 8.8.8.8,
and I'll hit Return and that now adds that server,
and if I hit Save, you can see
that I now have a manual configuration
for DNS, and if I click on it,
you'll see I am manually set to 8.8.8.8.
Next, if we go back, if we wanted to manually configure
the IP address of this device, I could do that
by changing it from automatic IP into manual IP.
From here, I can choose the IP address
that I need to use, such as 192.168.1.50.
My subnet mask will still be 255.255.255.0,
and my router is still 192.168.1.1
'cause I still need to be able to access the internet
through my gateway, which is my router.
Once you're done with that, hit Save,
and now you can see I have a manual IP set for this iPad.
The last thing we want to take a look
at is our location services and on iOS devices,
this is located under Privacy.
So once you find Privacy, click on that,
and you'll see location services is currently set to on.
If I click on that, I can turn
off location services completely by unchecking that box,
and this will disable it for all applications,
and this means that I will no longer be able to be able
to locate this iPad using GPS or cellular towers.
Now, this is a pretty extreme action
because there's a lot of applications
that require location services to do their job.
For example, if I want to be able to figure out where
the local coffee shop is closest to my office,
I need to have location services turned on,
so I can find the location of that coffee shop
and then give myself directions to it using
the GPS receiver in this iPad.
So for me, I'm going to hit Cancel,
and I'm going to leave my location services on,
but what I can do is I can decide exactly
when a device can actually track me.
Now instead, if I look at the bottom,
I can see all the different applications that have asked
for the ability to do location tracking
and in my case, this is a brand new iPad.
So there's not a lot there,
but if you've had your mobile device for a while,
you might have lots of applications
in there, including things like games
that probably don't have a need to have location services.
So we'll use the Maps as an example here.
Right now if I click on Maps,
you can see I have a couple of options.
I can allow location access never.
I can have it ask the next time I connect to that app,
or I can have it set to only do it when I'm using the app.
Now in my case, I like to do it where it asks next time.
That way, every time I launch an app,
and if it wants to use my location, it has to pop up
and say, I would like to use your location.
Are you okay with that? And I have to say, yes.
This is one more step for me,
but it does give me a little bit of additional privacy
by knowing when location is going to be using my location,
as opposed to just assuming it is always on or always off.
In addition to this, you could see, at the bottom,
there is something called Precise Location.
Now, precise location means
that your device is going to be using both GPS
and IPS to determine your location.
This can be really useful if you want to be able
to have pinpoint accuracy with where you are but again,
other applications can use that as well
to figure out where you are and use that
for marketing or other purposes.
If we go back, and we go back again,
you can see we also have a tab called Tracking.
If I click on Tracking,
this will allow or deny apps the ability
to track you across different websites.
This is something that Apple introduce with iOS 14,
and if you disable this capability,
it does a really good job of confusing marketers
and other websites who you are
as you're going from place to place.
If privacy is a concern for you,
I definitely recommend turning this off.
The final area under privacy I wanted
to cover is your camera.
If you click on Camera, you'll see a list of all
of the different applications underneath App Clips
that have access to use your camera
and be able to embed your GPS or location data
into the images they capture.
On my device, this is a brand new iPad.
So I've given no access to any applications yet
but if over time, you've added things like Snapchat
and Instagram, WhatsApp and Twitter and Facebook,
all of those will start showing up under here,
and you'll have the ability
to either turn on or turn off location
and other information from your pictures into those apps.
So I hope you enjoyed this short video,
as I showed you how you can configure email
on a mobile device, including using automatic setup
using something like Gmail with Google
or doing it manually using the other option
and setting up your own corporate email using
your IMAP or POP3 servers as well
as your SMTP servers using encryption
and using your username and password.