WEBVTT 1 00:00:00.060 --> 00:00:00.990 In this lesson, 2 00:00:00.990 --> 00:00:02.700 we're going to talk about unboxing 3 00:00:02.700 --> 00:00:05.160 and setting up a printer or MFD, 4 00:00:05.160 --> 00:00:07.200 known as a multi-function device. 5 00:00:07.200 --> 00:00:09.900 Now, at its core, a printer is a type of device 6 00:00:09.900 --> 00:00:11.400 that's going to allow you to make images 7 00:00:11.400 --> 00:00:12.780 on a piece of paper. 8 00:00:12.780 --> 00:00:14.310 So if I've typed up a document 9 00:00:14.310 --> 00:00:15.720 and I want to be able to take it home with me 10 00:00:15.720 --> 00:00:16.950 in a physical format, 11 00:00:16.950 --> 00:00:18.870 I can print it out on a piece of paper, 12 00:00:18.870 --> 00:00:20.070 and then I can have that physical 13 00:00:20.070 --> 00:00:21.300 hard copy of something 14 00:00:21.300 --> 00:00:22.800 instead of just having the digital version 15 00:00:22.800 --> 00:00:24.660 that exists on my computer. 16 00:00:24.660 --> 00:00:26.430 Now, I think most of us are pretty familiar 17 00:00:26.430 --> 00:00:27.600 with what a printer is 18 00:00:27.600 --> 00:00:29.010 because we've probably used one before, 19 00:00:29.010 --> 00:00:31.740 either at home, in school or in the office. 20 00:00:31.740 --> 00:00:33.630 But what I really want to focus on in this lesson 21 00:00:33.630 --> 00:00:35.160 is how you properly unbox 22 00:00:35.160 --> 00:00:36.900 and set up that printer. 23 00:00:36.900 --> 00:00:38.820 Now, before you can unbox your printer, 24 00:00:38.820 --> 00:00:40.320 you need to move it to the location 25 00:00:40.320 --> 00:00:42.390 that you want to install that printer in. 26 00:00:42.390 --> 00:00:43.890 Now, if you're in an office environment, 27 00:00:43.890 --> 00:00:46.260 printers can be really, really big. 28 00:00:46.260 --> 00:00:48.060 This isn't the standard little Inkjet printer 29 00:00:48.060 --> 00:00:50.190 that you have at home that weighs 20 pounds. 30 00:00:50.190 --> 00:00:52.380 Instead, some of these printers can be 100, 31 00:00:52.380 --> 00:00:54.780 200, or even 500 pounds. 32 00:00:54.780 --> 00:00:57.150 Some of them look like giant copy machines, 33 00:00:57.150 --> 00:00:58.920 and these are multi-function devices 34 00:00:58.920 --> 00:01:00.660 that'll provide copying, scanning, 35 00:01:00.660 --> 00:01:02.400 and printing capability. 36 00:01:02.400 --> 00:01:04.320 If you're dealing with one of these larger units, 37 00:01:04.320 --> 00:01:06.180 you're going to need to use a two-person lift 38 00:01:06.180 --> 00:01:08.310 or some sort of a mechanical dolly 39 00:01:08.310 --> 00:01:10.590 to help you move that device into the location 40 00:01:10.590 --> 00:01:12.240 of where you're going to install it. 41 00:01:12.240 --> 00:01:14.160 Once you get there, it's not going to be as easy 42 00:01:14.160 --> 00:01:15.870 as just opening up the top of the box 43 00:01:15.870 --> 00:01:17.880 and picking the printer out, because again, 44 00:01:17.880 --> 00:01:18.900 if you're dealing with a printer 45 00:01:18.900 --> 00:01:20.370 that is several hundred pounds, 46 00:01:20.370 --> 00:01:21.660 you can't simply lift it up 47 00:01:21.660 --> 00:01:23.100 out the top of the box. 48 00:01:23.100 --> 00:01:24.960 So with these type of devices, 49 00:01:24.960 --> 00:01:27.270 you do want to check your manufacturer's instructions 50 00:01:27.270 --> 00:01:29.010 on how to unbox that printer 51 00:01:29.010 --> 00:01:31.260 before you begin your setup process. 52 00:01:31.260 --> 00:01:32.700 When you're dealing with some of these larger 53 00:01:32.700 --> 00:01:33.750 and heavier printers, 54 00:01:33.750 --> 00:01:35.250 they tend to be put in boxes 55 00:01:35.250 --> 00:01:36.840 that you can cut along the bottom 56 00:01:36.840 --> 00:01:38.460 and then lift the box up, 57 00:01:38.460 --> 00:01:40.770 leaving the printer sitting there on the floor. 58 00:01:40.770 --> 00:01:42.960 Then, conducting a two-person lift, 59 00:01:42.960 --> 00:01:45.210 you and a friend can pick up that printer 60 00:01:45.210 --> 00:01:46.680 and place it into the location 61 00:01:46.680 --> 00:01:48.480 that you're going to install it in. 62 00:01:48.480 --> 00:01:50.070 When you're unboxing your printer, 63 00:01:50.070 --> 00:01:52.470 also look in the box for any extra pieces, 64 00:01:52.470 --> 00:01:55.410 cables, documentations, or driver discs. 65 00:01:55.410 --> 00:01:57.210 A lot of times, the manufacturers 66 00:01:57.210 --> 00:01:58.620 will place all of these things 67 00:01:58.620 --> 00:02:00.780 in the styrofoam that is surrounding the printer 68 00:02:00.780 --> 00:02:02.730 to save space during shipping. 69 00:02:02.730 --> 00:02:04.020 Once you've identified that you've gotten 70 00:02:04.020 --> 00:02:05.280 everything out of the box, 71 00:02:05.280 --> 00:02:07.680 you want to take all of the excess paper and packing 72 00:02:07.680 --> 00:02:08.910 and put it back in the box 73 00:02:08.910 --> 00:02:11.460 and take it down to your disposal facility. 74 00:02:11.460 --> 00:02:12.870 Now, in addition to taking the printer 75 00:02:12.870 --> 00:02:14.910 out of the box and getting rid of the box, 76 00:02:14.910 --> 00:02:16.590 we also need to remove packing strips 77 00:02:16.590 --> 00:02:18.090 from the printer itself. 78 00:02:18.090 --> 00:02:19.020 Inside of a printer, 79 00:02:19.020 --> 00:02:20.520 there are lots of moving parts, 80 00:02:20.520 --> 00:02:21.510 including a print head 81 00:02:21.510 --> 00:02:23.220 if we're dealing with an Inkjet model 82 00:02:23.220 --> 00:02:25.290 or the drum and toner cartridges 83 00:02:25.290 --> 00:02:27.240 if you're dealing with a laser printer. 84 00:02:27.240 --> 00:02:28.230 Either of these cases, 85 00:02:28.230 --> 00:02:29.878 the manufacturer will use packing strips 86 00:02:29.878 --> 00:02:31.680 or strong pieces of tape 87 00:02:31.680 --> 00:02:33.300 to hold those components in place 88 00:02:33.300 --> 00:02:34.200 so they won't shift 89 00:02:34.200 --> 00:02:36.150 and move around during shipment. 90 00:02:36.150 --> 00:02:37.590 Once you get that printer out, 91 00:02:37.590 --> 00:02:39.540 normally, there will be a piece of paper in there 92 00:02:39.540 --> 00:02:40.740 that will give you the location 93 00:02:40.740 --> 00:02:42.840 of every single one of these packing strips 94 00:02:42.840 --> 00:02:44.820 so you can locate them and pull them off, 95 00:02:44.820 --> 00:02:45.930 and that way, you can release 96 00:02:45.930 --> 00:02:48.180 all of those different components inside the printer 97 00:02:48.180 --> 00:02:50.730 and get it ready for proper operations. 98 00:02:50.730 --> 00:02:52.680 Now, one more side note that I want to make 99 00:02:52.680 --> 00:02:54.090 when it comes to a printer. 100 00:02:54.090 --> 00:02:55.140 If the box with your printer 101 00:02:55.140 --> 00:02:56.245 has been sitting outside 102 00:02:56.245 --> 00:02:58.800 or in a warehouse that doesn't have air conditioning, 103 00:02:58.800 --> 00:03:00.780 and now now you bring it into your office building, 104 00:03:00.780 --> 00:03:03.090 that box will actually be quite hot. 105 00:03:03.090 --> 00:03:04.230 Now, I'm not warning you about this 106 00:03:04.230 --> 00:03:05.520 because it's going to bring your hands, 107 00:03:05.520 --> 00:03:07.020 it's not that kind of heat, 108 00:03:07.020 --> 00:03:08.850 but because it is a hot temperature, 109 00:03:08.850 --> 00:03:10.500 when you bring it into the air condition, 110 00:03:10.500 --> 00:03:12.150 this can actually cause condensation 111 00:03:12.150 --> 00:03:15.360 and moisture to occur inside or on the printer. 112 00:03:15.360 --> 00:03:17.280 So once you unbox the printer, 113 00:03:17.280 --> 00:03:18.150 you should leave it out 114 00:03:18.150 --> 00:03:19.590 inside the office environment 115 00:03:19.590 --> 00:03:20.760 in that air conditioning 116 00:03:20.760 --> 00:03:23.400 for about one to two hours so it can acclimate 117 00:03:23.400 --> 00:03:25.290 and be able to reach the regular temperature 118 00:03:25.290 --> 00:03:26.820 without having all that sweating 119 00:03:26.820 --> 00:03:28.470 and condensation happening. 120 00:03:28.470 --> 00:03:29.790 This is safer for the printer 121 00:03:29.790 --> 00:03:32.040 and prevent any kind of issues from happening. 122 00:03:32.040 --> 00:03:34.170 Once that device has been properly acclimated, 123 00:03:34.170 --> 00:03:36.510 you can then start to do the process of installing 124 00:03:36.510 --> 00:03:38.640 and connecting that printer to your network. 125 00:03:38.640 --> 00:03:40.260 Similarly, if you have a device 126 00:03:40.260 --> 00:03:42.120 that's been sitting in a very cold area 127 00:03:42.120 --> 00:03:43.470 and you now bring it into a regular 128 00:03:43.470 --> 00:03:44.850 room-temperature area, 129 00:03:44.850 --> 00:03:46.920 this can actually cause condensation as well. 130 00:03:46.920 --> 00:03:47.790 So once again, 131 00:03:47.790 --> 00:03:48.780 you'll want to let the device 132 00:03:48.780 --> 00:03:50.340 acclimate to that environment 133 00:03:50.340 --> 00:03:51.750 before you connect it to a wall outlet 134 00:03:51.750 --> 00:03:53.850 and provide power to that device. 135 00:03:53.850 --> 00:03:56.010 So once you have finished unboxing the device 136 00:03:56.010 --> 00:03:59.100 and letting it acclimate, it's time to set it up. 137 00:03:59.100 --> 00:04:00.810 When it comes to setting up your printer, 138 00:04:00.810 --> 00:04:01.830 you need to make sure you choose 139 00:04:01.830 --> 00:04:03.360 the proper location. 140 00:04:03.360 --> 00:04:04.680 The print device needs to be 141 00:04:04.680 --> 00:04:05.970 where you're going to have power, 142 00:04:05.970 --> 00:04:07.800 and if it's going to be a network-based printer, 143 00:04:07.800 --> 00:04:09.660 it needs to be close enough to a network jack 144 00:04:09.660 --> 00:04:10.950 so you can plug it in. 145 00:04:10.950 --> 00:04:12.180 You don't want to install it in a place 146 00:04:12.180 --> 00:04:13.920 where you're going to have to run long cable runs 147 00:04:13.920 --> 00:04:16.530 from a network jack or a power cord to that printer 148 00:04:16.530 --> 00:04:19.260 because these cables can become a trip hazard. 149 00:04:19.260 --> 00:04:21.390 Additionally, when you're setting up the printer, 150 00:04:21.390 --> 00:04:23.610 you need to determine where it's going to sit. 151 00:04:23.610 --> 00:04:25.170 If it's a really large unit, 152 00:04:25.170 --> 00:04:26.370 it may sit on the floor 153 00:04:26.370 --> 00:04:28.590 because it has its own stand built in. 154 00:04:28.590 --> 00:04:31.020 Or if it is something that is about 100 pounds, 155 00:04:31.020 --> 00:04:32.670 you may put it on top of a desk, 156 00:04:32.670 --> 00:04:34.980 but you need to ensure that desk is stable 157 00:04:34.980 --> 00:04:36.150 and can support the weight 158 00:04:36.150 --> 00:04:37.980 of the device you're trying to put on it. 159 00:04:37.980 --> 00:04:39.570 Not all desks and filing cabinets 160 00:04:39.570 --> 00:04:41.430 can be used to support the weight of a printer 161 00:04:41.430 --> 00:04:44.580 when a printer weighs a 100 or 200 pounds. 162 00:04:44.580 --> 00:04:46.860 Also, when selecting a location for your printer, 163 00:04:46.860 --> 00:04:48.060 you want to make sure it's in an area 164 00:04:48.060 --> 00:04:49.170 that is well-ventilated 165 00:04:49.170 --> 00:04:51.480 because your printer does have chemicals 166 00:04:51.480 --> 00:04:52.920 inside of it when it's printing 167 00:04:52.920 --> 00:04:54.300 using ink or toner. 168 00:04:54.300 --> 00:04:55.133 So you want to make sure 169 00:04:55.133 --> 00:04:56.370 you're in a well-ventilated area 170 00:04:56.370 --> 00:04:58.590 so that those chemicals and fumes that are produced 171 00:04:58.590 --> 00:05:00.060 can be taken out of the air 172 00:05:00.060 --> 00:05:02.820 and not breathed in by you and your coworkers. 173 00:05:02.820 --> 00:05:04.500 Additionally, you want to make sure the printer 174 00:05:04.500 --> 00:05:06.960 is in a place that is convenient for everybody. 175 00:05:06.960 --> 00:05:08.160 Especially if you're in an office 176 00:05:08.160 --> 00:05:09.720 where you're using one large printer 177 00:05:09.720 --> 00:05:11.400 to serve the entire office, 178 00:05:11.400 --> 00:05:13.890 you need to make sure it is centrally located. 179 00:05:13.890 --> 00:05:15.960 For example, one of the previous organizations 180 00:05:15.960 --> 00:05:19.050 I worked in had one printer for each office. 181 00:05:19.050 --> 00:05:22.080 Now, each office held about 50 to 100 people in it, 182 00:05:22.080 --> 00:05:24.930 so we put those in the center of the room 183 00:05:24.930 --> 00:05:26.550 and that way, everyone had easy access 184 00:05:26.550 --> 00:05:29.040 to pick up their print jobs from that printer. 185 00:05:29.040 --> 00:05:30.660 If you're going to be using a device like this 186 00:05:30.660 --> 00:05:31.920 in a central location, 187 00:05:31.920 --> 00:05:34.500 it's also good to have some sort of print queuing system 188 00:05:34.500 --> 00:05:36.150 and print authentication system 189 00:05:36.150 --> 00:05:38.160 so your print jobs will go to the printer 190 00:05:38.160 --> 00:05:39.750 and sit there, waiting to be printed 191 00:05:39.750 --> 00:05:42.300 until you swipe a badge or enter a pin number 192 00:05:42.300 --> 00:05:43.530 so the device knows you're there 193 00:05:43.530 --> 00:05:45.420 and ready to receive your printout. 194 00:05:45.420 --> 00:05:46.590 This is something you need to think about 195 00:05:46.590 --> 00:05:47.730 from a security perspective, 196 00:05:47.730 --> 00:05:49.260 because if you're printing out documents 197 00:05:49.260 --> 00:05:51.000 that contain confidential information, 198 00:05:51.000 --> 00:05:52.830 you don't want anyone just grabbing those 199 00:05:52.830 --> 00:05:54.080 and walking away with it. 200 00:05:54.960 --> 00:05:56.430 Another thing to consider when deciding 201 00:05:56.430 --> 00:05:58.200 the proper location for your printer 202 00:05:58.200 --> 00:06:00.270 is to make sure it's not going to be in the way 203 00:06:00.270 --> 00:06:02.970 of your entry and exit points to your office. 204 00:06:02.970 --> 00:06:04.680 Generally, printers tend to be an area 205 00:06:04.680 --> 00:06:06.690 that employees tend to congregate around 206 00:06:06.690 --> 00:06:08.070 as they're waiting for their printouts 207 00:06:08.070 --> 00:06:10.230 or they're mingling with their coworkers. 208 00:06:10.230 --> 00:06:11.370 This can become a big problem 209 00:06:11.370 --> 00:06:13.230 if your printer is located right near the entrance 210 00:06:13.230 --> 00:06:14.550 or exit to your office 211 00:06:14.550 --> 00:06:16.080 because this can block your doorways 212 00:06:16.080 --> 00:06:17.550 and make it hard for people to get in 213 00:06:17.550 --> 00:06:18.990 or out of the office. 214 00:06:18.990 --> 00:06:20.580 So as you're determining the proper location 215 00:06:20.580 --> 00:06:21.413 for your printer, 216 00:06:21.413 --> 00:06:23.490 remember, you want someplace that's central, 217 00:06:23.490 --> 00:06:25.110 but it's not in the way of the flow 218 00:06:25.110 --> 00:06:26.400 of normal traffic. 219 00:06:26.400 --> 00:06:28.020 Try to keep all these things in mind 220 00:06:28.020 --> 00:06:29.550 when it comes to unboxing your printer 221 00:06:29.550 --> 00:06:30.840 and finding the right location 222 00:06:30.840 --> 00:06:31.893 for your new device.