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In this video you'll be learning about setting up email addresses for web site owners at their own private

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domain names.

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You'll learn about different hosting and server setups and how different server environments need certain

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email procedures.

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Sometimes e-mail should be managed at a different server than the Web site itself and you'll learn when

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and how to do it.

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You'll know what's needed for setting up new email addresses changing the DNS so that the domain points

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e-mails to the right place and about incorporating existing email addresses into the web site using

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forwarding.

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Let's get started.

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Let's look at a site I own at Greg Davis dot com within its See panel that I have at the site Ground

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hosting account inside the see panel I've gone to the home page now of the control panel and one of

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the first sections is called mail.

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And let's just look at e-mail accounts and how they're controlled inside of the panel.

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Now if I were using site ground for my e-mail accounts I could just add another e-mail address right

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here.

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Choose a password and choose a mailbox quota and click Create account.

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If my DNS records for this domain name Greg Davis dot com were pointing at site ground for email then

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that email would work and I can then set up an email client or log in to webmail via any browser and

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I could use an email address at my private domain name.

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Greg Davis dot com.

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Now I don't use site ground for managing my email addresses at Gray Davis dot com and I've mentioned

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it in the last video.

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But I use the Rackspace apps email provider to control email addresses where I want a little bit more

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storage space and a very professional management of my email addresses.

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If I look under mailboxes at the Rackspace app's control panel you can see that I've got several domain

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names where I control email addresses using the Rackspace servers and one of the reasons that I use

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Rackspace for email is that you get 25 gigabytes for storage of emails and attachments with your email

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addresses.

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Now if we go back to the control panel you can see that by default the control panel urges us to use

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a 250 megabyte mailbox quota.

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Now it's a good idea to do this if you choose unlimited for an email address.

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It's possible depending on how the client uses email.

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You might fill up your allocated storage inside of your web site's server.

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This is one of the reasons why it's a recommended method to keep email stored at a different server

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than the Web site itself.

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Behind the scenes of this setup I can show you how the DNS records for the domain name.

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Greg Davis dot com differ from if I was holding my email at the web server I need to point certain DNS

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records to Rackspace in order to have emails that come to any address at.

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Greg Davis dot com.

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Go to the Rackspace email servers and those entries inside of DNS records are called MX entries their

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mail exchange entries for the DNS.

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Now if I look at Greg Davis dot com you can see that I'm using a remote mail exchanger set so that when

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the domain points email or web traffic to Gray Davis dot com one of the things that it does it uses

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name servers.

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If you look at my site Ground account you can see that my DNS name servers are a private location inside

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of the site grounds servers.

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Now I'm the only one that uses these name servers because I have all my client sites as I've shown you

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here at this single IP address and at this location inside of the site Ground servers.

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However when my domain registrar go daddy points all web traffic towards siker round I need to change

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the MX records inside of my subpanel for Gray Davis duck.

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So I've got a remote mail exchanger selected here and I added two MX records recommended by Rackspace

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over here.

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Now the recommended MX records to point mail at the Rackspace servers as you can see our M-x one dot

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email server dot com and MX to the email server dot com.

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You can get those MX records and how they're supposed to be set up from any email provider or email

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server provider that you're using.

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If it's separate from your web server now since these M-x records point to the Rackspace email server

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I can see that at Rackspace you know I have a $2 a month charge for every e-mail box that I use that

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gives me 25 gigabytes.

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I do set up a client sites at Rackspace.

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For those that need a whole lot of e-mail storage and who don't have a set up where they want to delete

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email from the server as it comes in.

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Most of your clients will most likely not need an upgraded service like this but they can use email

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at the actual server where you host the Web site as long as they have a setting where they limit the

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number of emails and the amount of storage that that e-mail address is allowed to keep by coaching your

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clients to set up their email clients like Outlook or Thunderbird from Mozilla.

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You coached them to delete the emails off of the server when they come in.

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Potentially you can have them keep several thousand emails on the server if they'd like to go back and

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search through old e-mails for a period of months or years.

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But it's a best practice to delete all the emails off the server so it doesn't just continually build

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up and waste space on your web server.

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Now at the managed WordPress hosting company flywheel that I highly recommend and use for my high end

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clients and my own web sites you'll note that they do not host e-mail at flywheel.

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It's a real positive piece of advice that they do not host email because they believe in working with

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best of breed providers for everything they do.

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That just means that they are really good at hosting Web sites and HTP traffic but they don't specialize

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in being an email provider and so they recommend that you point your DNS at an external e-mail provider

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like I've been talking about in this video.

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And they do recommend Google Apps which has a charge for it.

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Zoho mail which actually has free e-mail for up to 25 users per domain name and then Rackspace email

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which I do use costs two dollars per e-mail address per month.

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Now I do use Zoho mail for several of my clients because it's free to setup and you can point your DNS

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to Zoho and host your Web site at a server that hosts Web sites and host email at a different server

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at Zoho mal.

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You'll find if you research it that the highest end and the more expensive managed WordPress hosts recommend

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hosting your email externally from the web site instead of having it hosted at the same place when you're

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just starting out.

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And if you use best practices for setting up email say a shared account at site ground or shared account

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somewhere else that they use a C panel and provide email hosting.

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Well you are able to set up using best practices so that your server doesn't get filled up and shut

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down.

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One of the reasons I kept my mail at Rackspace even though I don't host my websites there anymore is

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that I had e-mail addresses and aliases set up at Greg Davis dot com for several years before I moved

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my website hosting away from Rackspace and to flywheel and also to site ground.

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One of the things that email aliases can do for you is that you can create email addresses to use for

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signing up for services or anything you like.

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I think what do I have here.

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I have 321 different email addresses that are aliases of my Greg Davis e-mail address.

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Now each one of these e-mail addresses for example can Tasia at Greg Davis dot com if someone sends

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an email to that email alias I will get it at my regular Greg Davis e-mail account.

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However I can't send from that address.

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And what this gives me is that if I get spammed or if any of these email addresses get added to a spammers

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list or get sold I can just turn off that email address and I no longer have that email address and

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I will not be getting any spam.

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So whenever I sign up for a mailing list or a newsletter online for information that I want to here

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I create or use one of these email addresses so that if at any time my e-mail address gets sold or placed

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on a spammer's list I can just turn that off.

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And I never share my real base email address with anyone in the online communities.

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One of the great things about Rackspace apps and Rackspace email services is that you can have an unlimited

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number of aliases pointing to an email address at your Rackspace account finally back in the site.

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Ground Gray Davis dot com a see panel.

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I'll go back home and finish by showing you what e-mail forwarding is about.

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If I do have an e-mail address at a private domain like Greg Davis dot com I can set up an email forwarder

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which will forward email automatically when sent to an address I create at Greg Davis dot com to any

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email address that I or my client owns.

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For example if I have a special e-mail address say Greg at Greg Davis dot com.

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But I don't want to set up that email to be checked with Outlook or use the webmail interface.

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I can have that email forwarded to my Gmail account for example or my yahoo account that I know I check

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all the time.

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I'll often use email forwarding to make it easy on my clients so they can have an email address they

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can advertise on their website or advertise on their business cards.

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That is a private email address at their domain name but then they want that email to be forwarded and

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come up inside of their Gmail account for example.

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In this lesson we would have a private domain name email addresses and some of the different ways to

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set them up later in this chapter will be setting up email addresses at a live server and experimenting

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to learn about email hosting for clients DNS and MX records at the domain name and email forwarding

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in the next video.

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We'll go back to setting up systems within WordPress Web sites to take control of transactional email

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sent by WordPress itself.

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See their